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How to Translate Microsoft Teams Video Meetings

This guide shows you how to enable simultaneous interpretation during Microsoft Teams video meetings, helping you understand foreign languages in international conferences and keep up with the discussion in real-time.

Source: TransGull Help Center

Quick Summary

Follow these 5 steps to get started:

  1. Download and install TransGull
  2. Create a TransGull account
  3. Open Microsoft Teams
  4. Configure TransGull for simultaneous interpretation
  5. Join or start a Microsoft Teams meeting

Step 1: Download and Install TransGull

Go to transgull.com to download the desktop application for Windows or macOS.

After installation, open the TransGull application. The interface will appear as shown below:

TransGull download page

After installation, the TransGull application interface will appear:

TransGull application interface

Need help installing?

See the full Installation Guide for detailed instructions, including how to run TransGull on Linux via Wine.

Step 2: Create a TransGull Account

If you haven't already, create your TransGull account:

Step 1: Click "Sign Up", enter your email address, and click "Send Code" to start creating a new account.

Sign up screen — enter email and click Send Code

Step 2: Enter the email verification code (the system will automatically send the code to your email inbox; please check your email).

Enter the email verification code

Step 3: Set your password and click "Save" to complete the setup.

Set your password and save

For detailed instructions, see Account Setup.

Step 3: Open Microsoft Teams

Open the Microsoft Teams desktop client on your computer.

Recommended

Use the Microsoft Teams desktop application rather than the web version for the best audio capture experience.

Step 4: Configure TransGull for Simultaneous Interpretation

After signing into your account, enter the TransGull main interface:

4.1 Select the Interpretation Mode

  • Select "Simultaneous Interpretation" ➡️ select "Two-Way Interpretation"

Select Simultaneous Interpretation and Two-Way Interpretation

4.2 Select the Audio Source

  • Select "Activities on This Computer"
  • Choose "Record Audio from Selected App" and select "Microsoft Teams"
  • Click "Confirm" to start

Select Activities on This Computer and choose Microsoft Teams

Translate your own voice too

If you want your own voice to be translated as well, wear headphones and select "Also Record My Microphone".

4.3 Select Languages

  • Set the Source Language (the language being spoken in the meeting)
  • Set the Target Language (the subtitle language you want to see)

Select source and target languages

💡 TransGull supports over 21 languages and multiple accents, making cross-language communication easy.

4.4 Start Translation

After completing the setup, click the ▶️ Start button to begin real-time translation.

Click the Start button to begin translation

Important

AI real-time subtitles will automatically appear once the Microsoft Teams meeting audio starts playing. Make sure to check your computer's Microphone permissions — both TransGull and Microsoft Teams must be allowed to access your microphone.

Step 5: Join or Start a Microsoft Teams Meeting

Once the meeting starts and audio is detected, TransGull will immediately display real-time translated subtitles.

For example, if the source language is Spanish and the target language is English, you will see bilingual subtitles showing both languages side by side:

Real-time bilingual subtitles — Spanish to English

🎉 That's it! You can now seamlessly participate in Microsoft Teams meetings, business discussions, or international conferences in any language.

How to Obtain Translated Subtitle Text

You can easily copy all translated subtitles for meeting notes:

1) First, click "Pause ⏸️"

Click Pause to stop the subtitle stream

2) Then click "Copy All" — the content will be automatically copied to the clipboard.

Click Copy All to copy subtitles

3) Switch to another app and paste the text directly.

Paste the bilingual subtitle text into another app

Tip

TransGull automatically copies bilingual subtitle text, making meeting notes quick and easy!

How to Play Translated Content

During translation, you can click "Play" in the bottom-right corner, and TransGull will automatically play the translated audio.

Click Play to enable audio playback of translations

Note

The "Play" button works as a toggle, not a one-time play button. Once enabled, all newly translated content will be played automatically — it does not replay content that was already translated before enabling playback.

Troubleshooting

Issue Solution
Subtitles not appearing Ensure Teams audio is playing and TransGull has microphone permissions
No audio from translated content Click "Play" to toggle audio playback on
Translation quality is poor Verify the correct source language is selected; check speaker's microphone quality
TransGull can't find Microsoft Teams Make sure the Teams desktop app is open before starting TransGull